Minutes

Southlake Carroll Odyssey Of the Mind Board Meeting

Minutes

Meeting Date: July 27, 2023, at 6.15 pm

Meeting Place: Black Rock cafe

Members in attendance:     Noor Mitwani

                                             Himani Dixit

                                             Saroja Mummini

                                             Sudheera Upadhyayula

Himani: Passed the motion for the previous board meeting minutes, second by Noor

Liaison news:

Noor: Updated the board members with the information from the meeting with Gina Peddy regarding liaison officer for Dargon OM. Gina Peddy said that the district cannot pay for the expenses of the liaison for OM.

Role of the liaison was discussed as below:

●      E Blast

●      Team Formation

●      Spontaneous Spectacular

●      Excused Absences

Requirement of E blasts was discussed as below:

●      Advertising and spreading the word about OM at the beginning of the school year

●      Meet and Greets

●      Team Formation night

●      After Regionals

●      After State Finals

●      After World Finals

Noor: To check with Katrina Tatum if she can do the liaison duties for OM

Himani: Suggested to see the possibility of conducting Spontaneous Spectacular at DMS this year

Important Dates:

Meet and Greet:

Virtual: Aug 24th 2023

1st in-person: Sep 6th 2023

2nd in-person: Sep 7th 2023

Team Formation: Sep 21st 2023

Coaches Training: Oct 1st 2023

Spontaneous Spectacular: Nov 5th 2023

E Blasts:

To be sent Week of Aug 14th and again Aug 21st/22nd to spread word about OM

Other ways to Advertise:

Advertisement to happen on Facebook and Whats App groups

Misc.

Noor:

●      Suggested that the board buys one membership when OM releases  the problems

●      To follow up on Whats App coaches group on how many teams are coming back this year

●      Suggested, once we release the problems to the returning teams, they get 1 week to decide

Meeting adjourned at 7.15 pm

Next meeting: TBD